Club Rules



Field Rules Overview

The Gold Country Flyers RC club has field rules that generally follow what most RC clubs utilize. We want to be good stewards of the land leased to us by Amador County and good neighbors to the community at large. These rules are intended to supplement the AMA Safety Code and cover things relevant to flying at Spiva Field.  We have put these rules to make us a fun and SAFE place to spend a day flying R/C.




Field Rules

Gold Country Flyers

Spiva Field

Field Rules & Regulations

All members and guests are responsible to adhere to these basic field rules. Safety officers, club officers as well as any member are expected to point out violations to offenders, doing so in a constructive and friendly way. Repeat or flagrant offenders will be brought before the Membership Committee ( club officers ) for consideration of grounding, suspension, or expulsion from the club.

1. All flyers must be a current GCF member; or carry a current AMA card and   be flying  as a specific GCF member's guest.

2. All flying is to be done in accordance with AMA safety rules.

3. For those flyers utilizing 27, 50 or 72 MHz radio systems must have the appropriate frequency pin in their possession before turning on any radio equipment.

4. A technical inspection of the aircraft or helicopter to be flown must be performed before the first flight of the day.

5. Range check receiver/transmitter in accordance with the manufacturer's instructions. Battery check aircraft and radio.

6. No flying is allowed over the pit area. Absolutely no flying over the parking lot or highway.

7. Announce all intentions to taxi, take off, and land.

8. You must have your name, address, telephone number and AMA number in your aircraft.

9. There is no alcohol or drugs permitted on the premises. No flying when so impaired.

10. Spectator area is the parking lot. Spectators allowed in the pit area with permission of a member.

11. Any pets must be confined by leash. Clean up after your pets!

12. Do not taxi in the pit area.

13. Pit in the designated pit area only.

14. Be considerate to other members regarding your prop wash when starting or testing a engine.

15. Use the field with common sense and common courtesy!




GCF Club By-Laws

Gold Country Flyers

By-laws

 * Article I - Name

        A. Name and Location

      The name of this club shall be the "Gold Country Flyers of Amador County", and shall hereinafter be referred to and designed as such. GCF may be used for abbreviation purposes. The club’s location will be current flying site within Amador County, California. The club’s mailing address will be the home address of the current President.

        B. Definitions

       The following words and phrases will have a special meaning with respect to these By-laws:

 1.    Grievance – An action brought by a club member or Committee against another club member that could result in some form of disciplinary action.

 2.    Board of Directors – A committee consisting of the club’s elected officers; President, Vice President and Secretary/Treasurer.

 3.    Club Records – All documents generated or received by any Club Officer or Appointed Position during the conduct of any Club business. Documents may be paper copy, photographs or computer files.

  * Article II- Purpose

       The purpose of this club is to provide and maintain a site for the flying and enjoyment or radio controlled model aircraft within Amador County, California.

        Objectives

1.    To obtain and maintain a suitable flying site for radio controlled models.

2.    To provide model building and flying instruction to members free of charge.

3.    To promote radio controlled model flying to the community at large.

4.    To conduct events which enhance the radio control modeling experience for all our membership.

5.    To promote a safe environment for the operation of radio controlled models.

 * Article III - Membership

         A. Qualifications

 1. Members will be required to hold and maintain a current membership with the American Modeling Academy (AMA) at all times. All new applicants, as well as present members seeking membership renewal, must show proof of membership in the AMA.

2. The total number of club members is unlimited. However, with the exception of Associate members, prospective members who reside outside of Amador County will not be accepted if that acceptance would cause the number of current Amador County resident memberships to fall below 51% of the total membership.

3. Prospective members must appear or be represented at a regular club meeting. At the first meeting they will introduce themselves to the general membership. At the meeting, a vote will be taken among the members as to the acceptability of the prospective member. A simply majority vote is required for membership. All prospective members who reside outside of Amador County must be introduced and sponsored by an existing club member.

 4. The membership shall be divided into the following categories:

a. Full Member: Is eighteen (18) years old or older and has full privileges and voting rights. Dues: Full Member rate plus AMA Membership.

 b. Junior Member: Is younger than eighteen (18) years old, has full privileges and voting rights. Dues: Junior Member rate plus AMA Membership

c. Family Membership: Includes all flying members of the immediate family (spouse and children). They have full privileges and voting rights. Dues: One (1) Full Membership, plus AMA Membership for each flying member. Spouse and any Junior members must have AMA membership to fly at the field or vote at a Club meeting. Children are included until their 18th birthday. After their 18th birthday, they are no longer eligible to be part of a family membership and must pay dues as a full member.

d. Associate Member: Are out of county members and have the same privileges as full members, except Associate members have no voting rights. Dues: Are the same as a Full Member rate plus AMA Membership.

e. Honorary Member: An honorary member pays no dues and there is no AMA requirement (unless the Honorary Member is an active flyer, then AMA will be required).

 5. Upon being voted into membership, providing proof of AMA membership and payment of all fees and, every new member shall be provided a copy of the GCF By-laws and Field Rules.

             B. Dues and Assessments

 1. All members are required to pay annual club dues and any assessments that may be voted in place. Failure to pay will result in membership revocation or denial.

 2. Members who have not paid their annual Club dues and/or renewed their AMA membership are not allowed to fly at the GCF flying field beyond December 31 of the current year.

  3. All accepted Full and Associate members are required to pay a one time initiation fee. Only one initiation fee will be charged for a family membership application. Juniors graduating to full membership shall be required to pay the initiation fee.

  4. Club dues for all members are due and payable not later than the last day of December. Dues are late if not paid by the first regular club meeting of each year (the January meeting). Payment of club dues will not be accepted without proof of AMA membership.

 5. Any member who has not paid their dues by the February general meeting shall have their club privileges terminated and will be dropped from the roster. Full, Associate and Family memberships rejoining after the February meeting will be required to pay the initiation fee again.

  6. Club dues for either renewal or for a first time membership must be accompanied by proof of AMA membership. Such proof may be a copy of the AMA verification (AMA Card or AMA Temporary validation) included with mailed in dues, or personal examination of such documents by the Club Treasurer.

 7. The Club Treasurer will record, as a minimum, the Name, Address, telephone number, AMA Number, and email address (if one exists) of each renewing or new club member. The Treasurer will not enter a person on the GCF membership rolls or issue a membership card until proof of AMA membership has been verified.

 8. An applicant joining after March 31st will have the full membership dues for that year prorated.

 9. Changes to the annual dues structure requires a vote of the general membership at a club meeting. If a dues change is deemed a requirement, the proposal for such will be made at a general club meeting. Before a vote can be taken on the dues change proposal, the proposal with all descriptive information and an analysis of the basis for the new dues fees will be published in the club newsletter. Included in that publication will be all opposing views, as submitted by any member in good standing. A vote on the dues change proposal may then be taken at the general meeting after the publishing the proposal. An approval of at least 2/3rds of the members present is required for the new dues to be put in place.

 10. Special assessments may be required at any time to fund needs of the club. Members are required to pay any assessment voted in to place. If an assessment is deemed necessary, the proposal for such will be made at a general club meeting. Before a vote can be taken on the assessment proposal, the proposal with all descriptive information and an analysis of the basis for the assessed amount will be published in the club newsletter. Included in that publication will be all opposing views, as submitted by any member in good standing. A vote on the assessment proposal may then be taken at the general meeting after the publishing the proposal. An approval of at least 2/3rds of the members present is required for the assessment to be put in place.

       C. Resignation

 Any member in good standing may resign their membership by giving written notice to the Club.

        D. Termination

       A member will be terminated from club membership, without prejudice, for failure to keep their AMA membership current or failure to pay GCF dues or assessments in a timely manner.

         E. Reinstatement

       Any member who has been expelled for cause may NOT be reinstated to GCF membership.

 * Article IV - Grievances

        A. Disciplinary Action

 1. Any member flying in a unsafe manner, flying in violation of club rules, who is involved in non-flying violations, or who has key information of a non-flying violation and withholds it from the Board of Directors, may, at the Board of Director’s discretion, be subject to disciplinary action.

 2. The Board of Directors shall have discretionary authority to provide for, and to impose disciplinary action for such acts or omissions, which may cause harm to the Club.

 3. All club members and their invited guests shall abide by the Club Flying Field Rules, AMA Safety Rules and these By Laws.

    B. Process

 1.   The disciplinary procedure provides a mechanism to enforce existing safety, flying and other club rules. Although most complaints or violations can be resolved informally, if a complaint is serious or cannot be resolved informally, the matter should be referred to the Safety Officer (if a safety issue is involved) or the Board of Directors for resolution. That referral must be in writing and the written complaint will be known as a grievance. At least one witness is required to sign the written grievance. See the sample Grievance Form for the type of information required. The Safety Officer and/or members of the Board of Directors shall investigate the incident and reach a consensus on the actions to be taken.

 2.  Penalties for upheld grievances can range from verbal reprimands, written reprimands, to suspension or expulsion. Previous, upheld grievances shall be taken in consideration when determining a penalty. Typically, a first offense would involve a reprimand, while second or third offenses would involve suspensions or expulsion. If the nature of the offense is found to be so reprehensible that immediate, permanent action is required, the Board of Directors may immediately expel the member in question. Any individual may be expelled from the Club by the Board of Directors if, in the Board of Directors determination, such individual willfully commits any act or omission which is a violation of any of the terms of these Bylaws, or the Rules of the AMA, or which is detrimental the Club, the AMA, or to model aviation. An explanation of the action will be provided to the membership at the next regular club meeting.

 3.  The disciplinary process:

 a). The incident as described on the grievance form will be investigated.

 b). Viewpoints of both complainant(s) and accused will be considered.

 c). Complainant’s name will be disclosed.

 d). If the grievance is upheld, penalties ranging from a verbal reprimand to expulsion will be imposed on the accused by the Safety Officer or a member of the Board of Directors as appropriate, and this will be documented on the Grievance form. The form will be retained in the Board of Director’s files. Suspensions or expulsions must be made in writing and be signed by the Club President.

 e). If not upheld, The Safety Officer or Board of Directors member will advise the complainant of the reason for no action taken and the Grievance form will be destroyed.

 4.    Any member receiving a Grievance who then directs any retaliation   action against the person filing or investigating said Grievance, will be subject to immediate expulsion from the Club. This is to include threats, intimidation, physical harm, intentional equipment damage, or any other action deemed to be retaliatory by the Board of Directors.

5.    Any member expelled for inappropriate behavior will have any residual dues refunded.

 * Article V - Officers

  The elected officers of the GCF shall consist of a President, Vice President, and Secretary/Treasurer. The appointed positions within the club are the Newsletter Editor, Web Master, Chief Flight Instructor, and Safety Officer.

         A. Responsibilities

  1.   Board of Directors: the management of the affairs of the Club shall be vested in the Board of Directors who shall have the authority to establish and administer its policies. Official decisions may be made by a two-thirds (2/3) majority mail vote or by a quorum at a Board of Directors meeting. A quorum shall consist of at least 50% of the current Board members. Official decisions shall be consistent with the stated purposes and objectives of these By Laws and the AMA as set forth in its Bylaws and, where those Bylaws are not specified, vested in the sound discretion of the Board of Directors.

  2.   President: The President shall preside at all meetings of the Club and shall act as a spokesperson in all matters pertaining to it. The President can create Committees and appoint members to such committees. The President selects members to serve in Appointed Positions. The President will also be the Club’s contact person with AMA in case of questions, problems or situations.

  3.   Vice-President: The Vice-President shall act for the President when the President is unable to serve. The Vice President shall record the minutes of all meetings and submit them to the membership for approval at the following meeting via the Newsletter. The Vice-President shall manage special projects as directed by the President. 

 4.   Secretary/Treasurer: The Secretary/Treasurer shall collect all moneys due the Club and shall keep accurate records of all moneys received and disbursed. The Secretary/Treasurer shall pay all valid bills owed by the Club. The Secretary/Treasurer shall provide to the AMA, in a timely manner, all documentation necessary to maintain the Club’s AMA Charter in force. The Secretary/Treasurer will maintain a roster of all people who are members in good standing (dues paid and AMA membership verified) of the GCF. The Secretary/Treasurer shall be custodian of all records including the club roster and shall notify members of any special meetings and regular meetings. The Secretary/Treasurer shall handle all correspondence pertaining to Club activities. The Secretary/Treasurer is to maintain an accurate record (including place of storage) of all Club assets.

         B. Term of Office

 1. All elected officers of the Club and appointed positions shall serve for one (1) year date of election/appointment. Officers are to be elected by a vote of simple majority of ballots cast. Ballots are to be provided to all members via the club Newsletter and are to be made available at regular Club meetings. Ballots will be submitted not later than the December club meeting at which point they will be counted and the results announced.

 2. The conduct of the election and counting of the ballots will be a function of an Election Committee appointed for that purpose.

          C. Appointed Officers

 1. Safety Officer – The Safety Officer will insure compliance to GCF Field Rules and AMA Safety Code by observing actions at the field and taking necessary corrective actions. The Safety Officer will remind Club members of safety issues at both regular Club meetings and via the newsletter. The Safety Officer will advise the Board of Directors when serious safety issues arise that require Board action. The Safety Officer will participate in the Grievance process with the Board of Directors when safety issues are involved.

 2. Newsletter Editor – The Newsletter Editor is responsible to publish on a monthly basis the Club newsletter. As a minimum, the newsletter will contain the minutes of the previous regular club meeting. The publishing medium will be via the Club’s Web Site.

 3. Web Master – The Club Web Master is responsible to develop and maintain the Club’s official Web Site. As a minimum, the Web Site will contain the latest edition of the Club newsletter.

 4. Chief Flight Instructor – The Chief Flight Instructor is responsible to manage a program which provides gratis flight instruction to all members requiring such services. The Chief Flight Instructor manages the Solo Certificate program for all pilots who have completed the training program. The Chief Flight Instructor also appoints additional Flight Instructors from the membership who are deemed sufficiently skilled in flying so as to provide competent instruction.

         D. Vacancies

 Vacancies in any office shall be filled by appointment by the      remaining Board of Directors members. Such appointee will serve until the end of the term for which the predecessor was elected.

 * Article VI - Nominations, Elections, and Recall

        A. Nominations

  Nomination of Club officers shall be made at the general membership    meeting beginning at the October regular meeting.  Nominations for office may be made by any active Club member holding voting rights, either in person or by submitting a proxy nomination to the Election Committee. All known nominations for office will be published in the newsletter prior to the election. 

       B. Election

  Elections will be the last action of the December meeting.

  Elections shall be managed and conducted by the Election Committee.

   Elections will be conducted by secret ballot. Ballots will be provided to the membership via the newsletter or at regular meetings prior to the election. The ballots will contain all known nominees, space for write in candidates, and a mailing address to where the ballot can be cast.

  A designated member of the Election Committee (a person NOT running for office) will collect and hold all cast ballots. That person will use a Club roster as a check off tool to insure one member, one vote policy is maintained. He will not look at, tabulate or in any way reveal the content of ballots in his possession prior to the end of the December regular meeting. Members can hand deliver or mail ballots to the designated Election Committee member anytime prior the actual counting of the ballots.

 Members of the Election Committee will tabulate the results of all cast ballots towards the end of the regular December meeting, and announce the results as the last item of business. At that point, the newly elected officers will assume the duties of their offices, effective at the adjournment of the December meeting.

       C. Recall by Election

  At any time, members in good standing can submit to the Board of Directors a petition to recall any elected or appointed officer. No specific reason for the recall action need be stated on the petition. The petition must be signed by at least twenty percent of the club membership. The petition will be read at the next regular Club meeting and published in the next issue of the Club newsletter.

  Upon receipt of the petition and verification of the signatures, the Board of Directors will announce, via the club newsletter, the intention to hold a recall election at the next regular club meeting following the reading of the recall petition. The question on the ballot will be limited to keeping or removing the officer in question.

  Should the officer in question be removed (utilizing the secret ballot procedures from the general election), the position will temporarily be filled by a Board of Directors appointment per Article V, Section D. In the case of removal of an Appointed Officer, the President shall appoint a new individual to the position.

        D. Automatic Recall

  All elected officers must be voted into office on an annual basis. Appointed Officers shall be reaffirmed or replaced at the January meeting.

* Article VII – Financial Management

   1. The Treasurer shall make a financial report to the membership at every regular club meeting. As a minimum, that report will contain the balances in all club accounts, monies taken in since the last report and their sources, and monies spent since the last report and their purpose.

   2. The Board of Directors will assemble a proposed budget for the upcoming year for club approval at the February regular meeting. Significant deviations from this budget will presented to the club for approval upon them becoming known.

   3. The President or a Presidential Appointee will audit all of the Club’s financial records at least once a year with a report of the findings made to the membership at a regular club meeting.

   4. The President may spend up to $250 of the Club’s treasury for Club business without prior approval from the membership. Any such expenditure exceeding $50 must be reported to the membership at the following regular club meeting. Expenditure of funds previously designated in the approved annual budget will require no additional approvals.

  5. It is permissible for the Club to accept donations of monies into the treasury. Donation of capital goods requires the approval of the Board of Directors.

  6. All claims for reimbursement for monies spent on club business must be accompanied with a paid receipt.

 * Article VIII - Meetings

   1. Regular meetings shall be held at a time and place designated by the Board of Directors, and will be published in the Club newsletter. Typically, club meetings will be conducted once a month.

  2. The Board of Directors may call special meetings with no less than five days prior written notice to the membership of a special meeting. The purpose of the special meeting shall be stated in the written notice.

  3. At any Club meeting a simple majority shall be over 50% of the members voting at the meeting. A quorum must be present in order that a vote on any topic to have effect. A quorum is defined as not less than 25% of the total voting membership.

   4.     Conduct of a regular Club meeting shall be, in general, in accordance with Robert’s Rules of Order. Topics covered during the meeting must include:

Call to Order

Approval or correction of the previously published meeting minutes,

President’s report,

Vice President’s report,

Treasurer’s report,

Reports from each of the Appointed Positions,

Committee Reports,

Announcements and reading of any pertinent correspondence,

Introduction of guests and prospective members,

Discussion of old or continuing business items,

Discussion of new business items,

Presentation of member’s modeling projects (show and tell),

Guest Speakers, how-to demos, slide shows, etc,

Raffle

Adjournment

 * Article IX - Record Keeping

   All records gathered by any Club Officer or Appointed Position shall be retained by that person in some reasonably organized manner. Upon leaving office, all such records shall be passed on to the successor. If no successor has been elected or named, the records shall be passed to the President for safe keeping until a successor is named.

   Should it be deemed appropriate to purge documents for whatever reason, the Board of Directors shall be consulted for approval prior to any disposal action.

 * Article X - Committees

  Standing Committees are assigned specific duties and remain constituted until dissolved by a vote of the membership. Members of Standing Committees shall be renewed at the February meeting and confirmed by a vote of the membership.

   Special Committees can be appointed by the President to accomplish a specific task. Membership to a special committee may be one or more persons, some of whom may not be club members. The establishment, work progress and dissolution of a Special Committee shall be reported to the membership at regular club meetings.

        A. Standing Committees

 Raffle Committee:

  The committee is made up of one or more club member who is appointed to serve. The committee shall obtain merchandise to stock a raffle at each regular club meeting. The committee shall sell raffle tickets, draw for and award prizes at each regular meeting. Monies collected are to be use to restock the raffle merchandise. The committee shall maintain an accounting record and provide a report to the President at the end of the fiscal year.

 Election Committee:

   Three members elected at the July Club meeting. One of the three members will serve as Chairman. Their function will be solicit members to run for various offices, prepare and distribute an election ballot, receive the completed ballot from each member submitting same, and count the votes cast. The Committee will announce the results of the balloting at the December meeting. The Committee Chairman is responsible to the Board of Directors to assure fairness in the election process.

 * Article XI - Miscellaneous Provisions

        A. Fiscal Year

  For the purposes of managing the Club’s funds, the fiscal year will commence and end with the February meeting when the annual budget is approved.

        B. Mailings by Newsletter

   The Club newsletter will be published on a monthly basis by posting it to the Club’s official Web Site. Those members wishing to have a hard copy newsletter mailed to them will so advise the Newsletter Editor.

        C. Use of club Mark and Logo

       The official Club logo shall be:

                   

       D. Standing Rules

  1. Absolutely no person can fly at the GCF flying site, as a guest or otherwise, without proof of AMA membership on their person.

  2. Only the President may represent the GCF to outside entities in verbal or written communication. The President has the authority to appoint any club member to represent the club on a specific issue to outside entities. No club member is to consult with or to discuss GCF issues with an outside entity without first obtaining approval by vote of the membership at a regular club meeting; or, if urgent, the President’s approval.

 3. All members are responsible for enforcing Club rules and AMA safety rules.

 4. Any member of the Club may initiate a formal request for action by the Board of Directors by submitting a written proposal to the President. The proposal shall include a written description of the nature, type, and extent of the Board action recommended. The President of the Board shall forward copies of the proposal to other members of the Board of Directors for their consideration. Either the President, or any other Board member, may have the matter placed upon the working agenda of the next Club meeting.

 5. Club members are allowed to sponsor occasional guests at the flying field and meetings. Guests shall be allowed flying privileges at the club field only if the host of the guest will assume responsibility to see that club rules are observed. This includes verification that the guest possesses AMA membership. Any guest utilizing the flying field for more than three occasions, shall asked to present themselves for membership in the club by their sponsor.

        E. Dissolution of club

 1. Should the dissolution of the GCF be required, the following actions will take place as rapidly as possible:

 2. All Club capital assets will be offered up to auction among all Club members, the money received going to the Treasurer. These assets would include the club trainer aircraft, tools and equipment, structures and materials installed at the flying field.

 3. The President will send correspondence to the AMA advising them that the Club has been dissolved and the AMA Charted should be revoked.

 4. The President will send correspondence to the flying field property owner advising them that the Club has been dissolved and the liability insurance is no longer in force.

 5. The gate to the flying field will be secured with a lock whose combination is known only to the property owner.

  6. The Treasurer will validate to the Board of Directors that all outstanding debits have been paid in full.

  7. The Treasurer will then divide the remaining treasury equally among all dues paying members, juniors included, and issue checks along with official notification that the club has been dissolved.

 •Article XII - Amendment of these Bylaws

  Amendments may be made to these bylaws. However, it is intentional that the process for change is difficult and lengthy. Any Club member can propose a change to the By-laws. 

        A. Proposals

  Any proposed change to the By-laws must be presented in writing to preclude any misunderstanding as to exactly what words in the existing By-laws are to be deleted, moved or added. The proposal must show the existing By-laws paragraph and the proposed replacement paragraph. The proposal must highlight each and every change to be made.

  If discussion at a club meeting causes the proposal to change, it must be rewritten in its entirety such that it reflects exactly what changes will be made to the By-laws.

  Once the written proposal is deemed to exactly reflect the wishes of the submitter, a vote shall be taken of the members present to determine if the proposal will go forward.

  If approved to go forward, all members will be advised, via the newsletter, that a vote will be taken to revise the By-laws at the next regular meeting. That notice will include the exact text of the written proposal.

        B. Approval

   Voting on the proposed change will take place at a regular meeting. If the change is approved, the Vice President will change the appropriate sections of the By-laws. Only the exact wording of the approved change will be utilized in the revised By-laws.

        C. Balloting

  A minimum of 2/3rds of the members present must approve the proposed change in order to implement. Should the change not be approved, it may not be represented for a minimum of six regular meetings.




 

rev 3/3/13